At a virtual meeting of the LEISTON-cum-SIZEWELL TOWN
COUNCIL
held, via
Zoom, on TUESDAY 1 SEPTEMBER 2020 at 7.30pm
Councillor J N Last BEM (in the Chair)
Councillor D Bailey
Councillor D Boast
Councillor A M Cooper
Councillor Mrs N Corbett (from 7.38pm)
Councillor D Dix
Councillor Mrs S M Geater
Councillor C Ginger
Councillor P Harle
Councillor T Hawkins
Councillor Mrs L Hill
Councillor Mrs S Levermore
Councillor D Morsley
Councillor Ms M Woolf
45. Minutes
It was proposed by Cllr Hill, seconded by Cllr Boast and
agreed that the minutes for the meeting of 4 August 2020 be signed as a true
record.
46. Apologies
Apologies
were received from Cllr O’Reilly.
47. Councillor
Co-option
Members were pleased to see applications
from three residents to fill the outstanding casual vacancy and thanked them
very much for their interest. A ballot
was conducted (anonymously) on Zoom and the outcome was that Mrs Nicola Corbett
was elected to join the Council for the remainder of this term and, on reading
a declaration of office, joined the meeting as councillor.
48. Chairman’s Communications
The Chairman attended the 75th
anniversary of VJ Day on 15 August at the Long Shop Museum. He laid a wreath of behalf of Leiston Town
Council and the event was well supported.
49. Declarations of Interest
Cllr Hill for item 9,
item 21, item 18 and Leiston Film Theatre, Cllr Levermore for item 9, item 18 and item 21, Cllr Boast for item 9, item 18 and item 21,
Cllr Cooper for item 18.
50. Public Forum
County
Cllr Rainger reported good work was still being done with the Covid19
situation, levels are reducing and for all to keep promoting the social
distancing and washing hands message. He
congratulated Cllr Corbett on being elected to the Council. Cllr Harle queried why vans were not allowed
at the recycling centre in Lover’s Lane and County Cllr Rainger advised it was based
on the risk assessment and control measures for Covid19 and the size and design
of the facility. Cllr Ginger asked if
there had been any discussions on local government reorganisation. County Cllr Rainger advised nothing
significant had been discussed.
District
Cllr Bond and Cllr Haworth-Culf were in attendance and a report had been
circulated prior to the meeting. Congratulations were extended to Cllr Corbett
on her election. Cllr Levermore
suggested half hour free parking spaces in the High Street
car park would help people visiting the chemist. Cllr Cooper will investigate but advised free
half hour spaces are available in the Sizewell Road car park.
Mrs
Betson, the Chairman of the CLT, thanked councillors for their support in Phase
1 of the High Street regeneration project.
She advised if the Council would agree to grant 10% of the total cost of
the project, £30,000, from the CIL reserve, this would help the CLT on further
funding bids and show the full support of the Council.
51. EDF Transport Group Update
The Clerk reported regular meetings are taking place with SCC and EDF on
traffic issues in the town with the aim to have a package of initiatives as
part of the Section 106 agreement. The
next meeting on Thursday is a walkaround with Steve Merry, SCC to look at
problems and solutions and to expand on the cycle strategy.
52. Leiston
Together and Net Zero
The next meeting of Leiston Together
is on 17 September and the new Change Manager will be introduced. The Clerk advised the Net Zero project is
gaining some interest and there will be a hard launch next month.
53. CLT Trustee Board Update
A report had been previously
circulated. Cllr Boast advised Cllr
Cooper had stepped down from the Trustee Board due to other commitments and
thanked him for his endeavours. Cllr
Boast confirmed the website was now live and the link circulated to all
councillors.
54. Highways Committee Meeting – 12 August
2020
Councillors noted the report.
55. ALS
Community Partnership
The Deputy Clerk gave an update from
the meeting on 13 August which she and Cllr Hill attended. The 3 priorities of transport, economic
regeneration and housing are now at Board level for discussion at a higher
level and we have 3 new community priorities to focus on which are education,
opportunities and aspirations, social isolation and loneliness and to encourage
everyone to be physically active and healthy.
It was agreed Task and Finish Groups would be set up and would meet to
discuss a plan to bring forward to the next Partnership meeting on 29
September. It was noted that the CLT
would be included in any communications on the high street regeneration
aspects. Cllr Cooper will chase up the
Task and Finish Group meeting dates.
56. King Georges Avenue Fencing
A revised quote from Clive Fuller
and report previously circulated for fencing along the whole length of the
footpath. After a short discussion it
was proposed by Cllr Ginger, seconded by Cllr Levermore
and agreed to install 1.4m bow top fencing at a cost of £8,191.01 + VAT. The Clerk advised this would not be part of
the Hopkins Section 106 agreement and Cllr Cooper would investigate possible
funding to tarmac the footpath from East Suffolk Council. The footpath will be discussed further at the
October Council meeting.
57. Victory Road Park Hire Request for a Fair
The Clerk asked councillors to
consider allowing Stocks Fair to hold a fair on the Victory Park recreation
ground in early October. Stocks have their Showman’s Guild Risk Assessment in place and we would put up notices at the park entrances
advising people to maintain social distancing.
After a lengthy discussion where various points were raised, it was
proposed by Cllr Morsley, seconded by Cllr Harle to not give permission for the
fair. The vote was 6/5 against the
proposal with 1 abstention so this motion was not carried. The Clerk will ensure all the relevant
paperwork from Stocks is in place for the fair to take place in October.
58. Sizewell C DCO Process Relevant
Representation
Councillors noted the report
previously circulated. The Clerk will
draft a response and circulate to members for comment. It was proposed by Cllr Hill, seconded by
Cllr Morsley and agreed to hold a meeting on 22
September to sanction the final response for submission.
59. Review of Council Policies
The Deputy Town Clerk advised the
various Council policies were currently being reviewed for relevance and
compliance. Councillors were asked if
they would like a copy of the policies or wished to add any changes to them, to
contact the Deputy Town Clerk. These
will then be endorsed at the October Council meeting.
60. Opening up the
Waterloo Centre and Community Centre
The Clerk confirmed the caretakers
were back at work and had been issued with PPE.
Risk assessments have been completed for both sites under the Government
Covid19 guidance and a copy given to the groups/organisations using the
relevant venues. Those groups who have
booked to start again have completed their own risk assessments and we have
been given copies. Sanitiser stations were
kindly provided by ESC. It was proposed
by Cllr Morsley, seconded by Cllr Boast and agreed to open both sites.
61. Finance
and Personnel
a) Accounts for Payment
It was proposed by Cllr Cooper, seconded by Cllr Hill
and agreed that accounts paid since the last meeting of £26,688.51 be approved
for payment.
b) Personnel Committee
Report previously circulated. It
was proposed by Cllr Cooper, seconded by Cllr Levermore
and agreed to approve the new Administrative Assistant post. Mrs Rinder will place the advert this
week.
62. Planning Matters
a)
DC/20/3150/FUL – Part 2 storey part single storey side
extension – 30 Buller Road, Leiston
RECOMMEND APPROVAL
b)
DC/20/26250/LBC – Listed Building Consent and
DC/20/2649/FUL – The construction of a small kitchen extension to the new
community room locate din one of the former workshops
currently used as an office and display area – The Long Shop Museum, Main
Street, Leiston
Aesthetics to be noted and refer this to the Conservation
Officer’s for their recommendations.
RECOMMEND APPROVAL
c)
DC/20/3185/FUL – Change of use of former private garden to
public walkway and recreation area – 45a High Street, Leiston
RECOMMEND APPROVAL
63. County Matters
No questions were raised.
64. District Matters
No questions were raised.
65. Correspondence
Funding Request from the CLT
Councillors noted the letter from
the CLT requesting the Council consider using CIL money towards the cost of the
project, suggesting 10% of the total cost which equates to £30,000. After a lengthy discussion it was proposed by
Cllr Morsley, seconded by Cllr Cooper and agreed, in
principle, to earmark £30,000 from the CIL reserve to the Phase 1 Project. This will be after the appropriate amount has
been used for the pedestrian crossing on Aldeburgh Road.
66. Questions to the Chairman
Cllr
Harle queried the ownership of the trees in Haylings
Grove. The Clerk advised he will ensure
these are included in the bi-annual tree inspections. Cllr Levermore raised concerns regarding the
messy state of the car park at the top of Sylvester Road. Cllr Ginger commented that CIL money could be
used to alleviate the parking problems in Seaward Avenue. Cllr Last confirmed this was being looked at
by the Transport Group. Cllr Bailey
suggested having a list of projects on which to spend CIL money on. Cllr Boast advised the beach lifebuoy support
was still broken. The Clerk confirmed
ESC had been made aware.
The meeting finished at 9.50pm.
Chair
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Dated ---------------------------------------------