Pre-meeting Reports
06 September 2022
82. Andrew Mower, Senior
Manager Community Relations, Jack Raven Project Analyst (Sustainability) and Michelle
Emmerson-Grey, Community Relations Manager at Sizewell C were in attendance and
gave a brief presentation to councillors on the SZC project and next steps
following the DCO consent.
Cllr
Corbett queried the slide on the desalination plant as it stated the plant will
be used beyond construction and she had previously been informed that would not
be the case. Jack Raven confirmed the
desalination plant is for the construction period only and will amend the
slide.
Cllr
Rainger commented on the timeline of events and how the DCO will trigger different
actions. Andrew Mower confirmed that as
they work through the process of the Development Consent Order different
actions will bring into effect parts of the Deed of Obligation which will then
need to be fulfilled and actioned.
Cllr
Harle asked if it was correct that the link road will not be completed before
construction begins. The SZC
representatives confirmed the link road will not be in place at the start of
construction but will be prioritised and hopefully completed with the first
18-24 months, during this time there will be a pre-agreed specified route in
place for HGV’s.
Cllr
Corbett asked about the noise mitigation surveys, how these are being carried
out and voiced concerns from local residents regarding noise. Michelle Emmerson-Grey advised they are
carrying out a range of acoustic surveys these include mathematical, roadside
surveys, physical surveys and computer-generated results. Once these noise assessments have been
completed, residents will be notified via a booklet detailing further
information.
83. County Councillor
County Cllr
Haworth-Culf submitted apologies and a report had been previously circulated.
84. District Councillor
District Cllr Rainger
was in attendance and gave a brief outline of the East Suffolk Councils ‘Ease
the Squeeze’ campaign aimed at helping families with the cost of living crisis,
Cllr Hill commented that there will be a stall in Leiston Co-op from 10am-1pm on
21 September offering support on the cost of living crisis. A report will be
circulated in due course.
During
the above item, the time reached 7.30pm. It was proposed by Cllr Hill, seconded
by Cllr Bailey and agreed, Standing Orders be suspended to allow the public
part of the meeting to be completed.
Cllr Harle asked for an update on footpath 8 behind Stocks
Fairground. The clerk confirmed this is
still ongoing.
Cllr Corbett commented on the new convenience store that has opened up
at the old Black Horse and questioned if planning consent/change of use is
required. The Clerk will follow this up.
No questions were raised.
At a meeting of the
LEISTON-cum-SIZEWELL TOWN COUNCIL
held in the COMMUNITY
CENTRE, King Georges Avenue, Leiston, on
TUESDAY 06 September
2022 at 7.36pm
Councillor J Last (in the Chair)
Councillor D Bailey
Councillor D Boast
Councillor Mrs N Corbett
Councillor D Dix
Councillor P Harle
Councillor T Hawkins
Councillor Mrs L Hill
Councillor P Kyle
Councillor D Morsley
Councillor Mrs M Woolf
86. Minutes
It was proposed by Cllr Hill, seconded
by Cllr Corbett and agreed that the minutes for the meeting of 05 July 2022 be
signed as a true record.
87. Apologies
Apologies were received from Cllr Cooper, Cllr Levermore and Cllr Geater.
88. Chairman’s Communications
On
11 July I attended the North East Connect meeting along with our Assets Officer
Hannah Everett-Spearing, to discuss the potential use of the Waterloo Centre as
a Wellbeing Community Hub for Leiston. At the time other venues were also being
evaluated.
On 20 July which is a little while ago now, Councillors will all be aware the DCO for Sizewell C was given
consent. Therefore, following this evening’s presentation hopefully Councillors
will now understand the next steps.
On 29 July I presented this year’s Allotment Association “Best Kept
Allotment” award to Irene Lucas at a small ceremony on her allotment plot. It’s
not the first time Irene has been presented with the award so well done to her
and all her hard work, on what is a very good looking and well-kept plot.
On 13 August I attended on behalf of the Town Council the VJ Day
Commemoration at the Long Shop Museum and laid a wreath. I thank the Leiston
Branch of The Royal British Legion and Friends of the Suffolk Regiment for organising and keeping this event going.
As we are all aware, the spate weather conditions has meant Suffolk Fire
and Rescue Service have been extremely busy with the volume of calls they have
had to deal with in the last few weeks. That of course includes our local
station here at Leiston, who have had to
work in very uncomfortable heat, demanding and challenging
situations. On behalf of the Town
Council, I wrote to the Chief Fire Officer to convey our appreciation for all
firefighters and support staff efforts in keeping us all safe and protecting
property during the very dry spell and requested the letter is passed on to the
local fire fighters.
I also wrote to Summerhill School, congratulating them on their 100 year
anniversary and the Festival of Childhood they ran in August to celebrate the
anniversary.
Finally, just to say this is our Town Clerk’s last full council meeting
before Caroline Rinder moves onto pastures new.
I would like to record both mine and Councillors thanks to Caroline for
the organisation of this monthly meeting, keeping me
on the straight and narrow, helping to navigate us all through the proceedings,
and all the follow up work from the meeting.
We wish Caroline all the very best for the future. Also, as Councillors well know, Caroline’s
successor Helen Greengrass is with us this evening so congratulations to Helen
on her appointment and we look forward to working with Helen in the near
future.
89. Declarations of Interest
Cllr Hawkins for item
21a, Cllr Kyle for Leiston Events Group, Cllr Dix for correspondence item 2 and
Leiston Events Group, Cllr Hill for Leiston Film Theatre and CLT and Cllr Boast
for CLT.
90. Leiston
Together Update
Mrs
Greengrass, Leiston Change Manager was in attendance and a report had been
previously circulated. Mrs Greengrass gave a brief update on items
within the report.
Cllr
Hill asked if LDA will speak directly with councillors. Mrs Greengrass has contacted LDA requesting a
meeting with Councillors and is awaiting a response.
91. Net Zero Update
Councillors
noted the previously circulated report.
92. CLT Trustee Board Report
Councillors
noted the previously circulated report.
Cllr Boast reported further:
I just need to clarify a point made in the last but one
paragraph of the circulated report, when I referred to the CLT having the final
decision on the Masterplan. I wrote the
report in a bit of a hurry and the reference here of the CLT is the preverbal WE,
the CLT, our partners East Suffolk District Council and Leiston Town Council,
we will collectively have the final say on behalf of Leiston residents,
I would also like to remind people that Saturday 10
September we will host Pro-Corda and their free concert presentation of Mamma
Mia in the Band Stand. Already rumour
has it that this will be a very well attended event, so get there early.
Following that on Sunday 11 November there will be a
Thanksgiving Festival for the United Reform Church.
93. Transport Group Update
Cllr Last reported no further updates, we
are awaiting a date for a meeting.
94. Draft
Response to the Environment Agency Consultation for Permits
Cllr Corbett informed Councillors
she is in the process of putting together a draft response, she is just
awaiting a response from the Environment Agency on the questions raised at the
briefing on 01 September. Once received she will complete the draft and forward
to the clerk for circulation. Cllr Last
reminded Councillors of the tight deadline for comments once the draft is
circulated.
95. Grounds
Maintenance of 13 and 20 July 2022
Councillors noted the previously
circulated reports. After a brief
discussion it was proposed by Cllr Hill, seconded by Cllr Boast and agreed to
fund £400 to purchase 2kg of wildflower seed and some bulbs for the Community
Orchard, Haylings Pond and Victory Road Recreation
Ground to be planted in the Autumn.
96. Neighbourhood Plan Review Update
Councillors noted the previously
circulated report. After a short
discussion it was proposed by Cllr Bailey, seconded by Cllr Kyle and agreed to approve the fees for the high option of £12,575
by Navigus planning, which will cover the full review and that we apply for
Government funding to cover this cost.
97. SALC AGM 20 July 2022
Cllr Dix reported no updates from this
meeting and notified Councillors he will be attending the Local Area Forum
Meeting on behalf of Leiston Town Council next week.
98. Film Theatre Working Party of 21 July
2022
Councillors noted the
previously circulated report.
99. Library Steering Group of 21 July 2022
Councillors noted the previously circulated
report.
100. SZC Deed of Obligation Working Party of 28
July
Councillors noted the
previously circulated report.
101. Highways
Committee of 9 August 2022
Councillors noted the previously circulated report. After a short discussion it was proposed by
Cllr Bailey, seconded by Cllr Harle and agreed to fund £32,000 from our CIL
fund to create additional car parking for 3/4 cars along Seaward Avenue.
The
Clerk informed councillors that we are still awaiting the costings from Suffolk
Highways for the pedestrian crossing in Aldeburgh Road, this has been chased.
102. ALS Community Partnership of 10 August 2022
Councillors noted the
previously circulated report.
103. Leiston Makes Space for Wildlife
Cllr Corbett reported that after a recent site visit to Haylings Pond to meet with Gary Whiting it was suggested by
Gary the area to the east of the prom full of brambles be cleared and some
native flowers be planted. This will enhance the area and help deter antisocial
behaviour. Gary and LYCAS volunteers are willing to help clear the area. Once the area has been cleared LMSFW would
like to hold a community event for the planting of native flowers, wildflower
seed and bulbs, it is hoped this can be done late October to coincide with
half-term.
104. Leiston Town Council Newsletter
Councillors noted the previously circulated report. After a brief discussion it was proposed by
Cllr Kyle, seconded by Cllr Morsley and agreed to
insert a leaflet in the October newsletter asking residents how they would like
to receive their newsletter, either through the door, via email or through our
website.
105. Finance and Personnel
a) Accounts for Payment
It was proposed by Cllr Hill, seconded by Cllr Hawkins and agreed that the accounts paid since the
last meeting of £102,069.51 be approved for payment.
b) Accept External Auditor Report for 2021/22
Members were pleased to see that the
annual accounts had been signed off by the external auditors with no matters
being brought to their attention at all. It was proposed by Cllr Hill, seconded
by Cllr Corbett and agreed that the Town Council accept the auditor’s report
for 2021/2022 and note that there were no actions to consider.
106. Planning Matters
RECOMMEND
APPROVAL
b)
DC/22/2810/TPO – 1no Scots pine (T1 on plan) – Fell. 1no Scots pine (T2 on plan) – Remove three
lowest branches and laterally reduce crown by up to two metres – 12 Haylings Grove, Leiston, IP16 4DU
REFER TO TREE OFFICER
c)
DC/22/3083/FUL – Two storey extension
and improvements including new porch and replacement of windows – 15 Garrett
Crescent, Leiston, IP16 4LF
RECOMMEND
APPROVAL
d)
DC/22/3280/FUL - Flat roof to be
replaced with a pitched roof - 89 Abbey Road Leiston Suffolk IP16 4TA
RECOMMEND
APPROVAL
Councillors felt
that there was insufficient details on access and they did not have enough
information on parking provision to make a decision on this application.
f)
DC/22/3082/FUL – Change of use from
office to one dwelling – 55B High Street, Leiston, Suffolk, IP16 4EL
RECOMMEND
APPROVAL
107. County Matters
Cllr Harle informed councillors he had
received a query on boundaries concerning
a property in Southfield Drive. The
clerk informed Cllr Harle the resident would need to contact Land
Registry. Cllr Harle also raised a query
from a resident regarding Leiston Recycling Centre, why is there no longer any
re-sale at the site and can this be reinstated.
The Clerk will raise this with County Cllr Haworth-Culf.
108. District Matters
Nothing raised.
109. Correspondence
Leiston Community Chain Gang
Councillors noted the request from
Leiston Community Chain Gang for a donation towards path maintenance equipment
and fuel for their volunteer work in the town.
It was proposed by Cllr Hill, seconded by Cllr Dix and agreed to grant
£250.00.
Bright Sparks
Cllr Dix declared an interest in
this item and left the room whilst it was discussed.
Councillors noted the request from
Bright Sparks to support the cost of costumes and lighting for their Christmas Panto. It was proposed by Cllr Morsley,
seconded by Cllr Kyle and agreed to fund £500.00 and direct them to our District
and County Councillors who maybe able to offer additional funding.
Creative Leiston
Councillors noted the request from
Creative Leiston to support their Community events for Halloween, Christmas and
half-term. It was proposed by Cllr Dix,
seconded by Cllr Hill and agreed to grant £250.00 and direct them to ALS
Community Partnership and our District and County Councillors who maybe able to
offer additional funding.
110. Questions to the Chairman
Cllr Dix informed Councillors of a recent incident within the town where
emergency vehicles were unable to gain access to a property due to parking
issues. After a brief discussion it was
decided to put an article in the newsletter regarding respectful parking and to
contact our Community Police Office for advice and assist with wording.
It was proposed by Cllr
Hill, seconded by Cllr Kyle and agreed that, under the Public Bodies
(Admissions to Meetings) Act 1960, the public be excluded from the Meeting on
the grounds that publicity would be prejudicial to public interest by reason of
the confidential nature of the business to be transacted.
111. Personnel
All items where approved and agreed to
take forward.
The meeting finished at
9.16pm
Chair
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Dated ---------------------------------------------